Gmail is one of the most popular email services available. With over 1.5 million users, it has become the standard for sending and receiving messages. It is relatively inexpensive and offers many nice security features. However, it isn't HIPAA compliant out of the box.
As part of its compliance efforts, Google offers several additional services for businesses. These include email encryption and secure messaging. But ensuring PHI is protected goes beyond simply using a secure email service.
Email encryption is a powerful and effective way to ensure the safety of emailed information. To make use of it, it is important to use a reliable encryption solution. Using a third party encryption service is a fast and easy process.
End-to-end email encryption is a smart way to protect your ePHI. This method assigns a unique key to your intended recipient, which prevents anyone from viewing the contents of your message.
For Gmail to be HIPAA compliant, it needs to be configured to send emails that are encrypted. To do this, the sender and receiver must both have encryption enabled.
Using a password manager can help simplify the process. It is also recommended that you use a unique password. Ideally, the password should contain uppercase letters, numbers, and a minimum of eight characters.
You should also use two-factor authentication to further secure your account. Two-factor authentication means a second password must be entered. Do not share your password with others.
Finally, you should consider setting up filters in your email to route emails containing PHI to a specific location. This will prevent you from accidentally sending PHI to the wrong person.
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